Top Concerns for Business File Sharing

File Folders | | File Sharing

Industries, needs, and types of employees are all elements that need to be taken into consideration when deciding on a business file sharing service. These are four of the top concerns when it comes to deciding between different services.

Permissions
Who is going to have access to which files? While it makes sense for your CEO or president to have access to everything, are you ready to give access to your most important files to the lowest level employee? You may want to restrict access to some files and create individual permissions for other files. This gives you the ability to choose who can do what actions to which files.

Security
How safe are your files going to be? Do you need to use FTP, FTPS, FTPES, or SFTP? If your company is working with a health institution, you may need to consider an FTP provider that is HIPAA compliant. This means that the service meets privacy and security requirements based on guidelines set by the Department of Health and Human Services.

Cost
How much is it going to cost? Depending on the number of employees your company has, it may be cheaper to find a service that charges a flat rate for unlimited users, versus a provider that chargers per user.

Another potential cost is space. Something to determine before selecting a service is how much total space your company will need and how large your uploads will be. Some industries tend to work with larger file sizes and can’t have a limited upload size, and will need an unlimited upload size.

Usability
Let’s face it. Some of your employees may not be the most tech-savvy of the bunch. They may still be trying to figure out this whole interweb thing. And that’s okay. You will want something that’s easy to use and doesn’t require a master’s in computer science just to log in or add a file. The easier the better when it comes to controlling and sharing your files.

There are a lot more to consider, we just talked about some of the biggest issues. What do you guys think? What are your top concerns for file sharing?

Katie Frampton

I am the Marketing Intern at SmartFile. I'm about to start my senior year at Ball State University where I'm studying Advertising and Digital Media. I attribute my love for technology and space to Star Trek. With enough Post-It Notes and Diet Coke, I can accomplish anything.

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