Today, there are a lot of people who need to send information from place to place digitally. If that sounds like something you need to do regularly, you need to make sure your files are adequately protected. Regardless of whether you are sharing files with your family members, or if you need to send files from place to place for work reasons, you must make sure your information is protected. That is where secure, encrypted file transferring is helpful.
What do you need to know about sending encrypted files from place to place, and how can you make sure your information is properly protected when you do so? Learn more below, and rely on the right service to help you protect your confidential information.
What Does Secure Encrypted File Transferring Mean?
As we mention a secure file transfer, we are discussing a method of data sharing that allows you to send a data file from one place to another using a secure network. Essentially, there will be an extra layer of security in place that will make it nearly impossible for someone to intercept your information as it is moving from one destination to another.
Even though you may think you can simply attach the file to an email and send it out, that is not the case. It is possible for someone to intercept that information. Then, if you have confidential information in that file, such as bank account information or password, you may have just surrendered access to that information. You need to use secure, encrypted file transfer services to prevent that from happening.
Why Is This So Important?
There are plenty of reasons why a secure, encrypted file transfer process is important, but the biggest reason is that there are people out there trying to steal your confidential information. When you send a file from one place to another, your information is usually encrypted at its origin and destination. It is not necessarily encrypted in between.
That means that someone can get in between you and the recipient, intercepting that information as it is transmitted from one place to another. Sometimes, they may catch your information without you realizing it. Because there is a lot of valuable information that is sent from one place to another, hackers are working very hard to steal it. That is why you need to work just as hard to protect it.
If you use a secure file transfer service, you can make sure that your information is properly protected, and you can reduce the chances of someone stealing that information.
What Are the Top Benefits?
You need to make sure that you protect the confidential information of your business, and there are a lot of benefits you will enjoy if you decide to go with a secure file transfer service. Some of the top benefits that you need to keep in mind include:
1. Protect Your Information From Being Stolen
Of course, the biggest benefit of using a secure file transfer service is that you can protect your information from being stolen. There are plenty of ways hackers can steal your information, but one of the most common ways is to get between you and the recipient. When they do so, they can hijack the file, access all of the information, and either destroy or reveal your confidential file.
With a secure file transfer service, you can make sure that your confidential information is protected. With an encryption key in place, you can make it nearly impossible for someone to steal that information, which allows you to operate with greater freedom. If you want to protect your confidential information from being stolen, you need to make sure you use a secure file transfer service that will encrypt your information.
2. More Flexibility When Working Remotely
Today, there are a lot of employees who are working remotely. A lot of companies enjoy having their employees work remotely because they don’t have to spend as much money on office space. Furthermore, it could make it easier for companies to attract talented employees if they do not require them to come to the office.
At the same time, when you have employees working remotely, they have to send files over great distances. It makes it easier for someone to steal that confidential information, but with a secure file transferring solution, your employees can access and share files without you having to worry about them being intercepted or corrupted.
You need to take the time to evaluate all of the options available to you. That way, you can make sure you maximize your employees’ flexibility while also reducing the chances of having your information stolen.
3. More Faith in Your Company’s Operations from Employees and Customers
If you make sure that all of your information is properly encrypted, you will instill a greater degree of faith in your company on behalf of your employees and customers. Even though you have a lot of confidential information related to your business, you also have a lot of confidential information related to your employees and customers. This could include bank account information, payment information, and Social Security numbers. Your employees and customers depend on you to protect that confidential information.
When you invest in a secure file transferring solution, you show your employees and customers that you are willing to go the extra mile to make sure that their information is protected. You might have an easier time convincing talented employees to work for your company, and you can imbue your customers and clients with a sense of loyalty.
4. More Productivity and Efficiency
With access to a secure, encrypted file transferring solution, you can increase the productivity of your company and boost your efficiency. Now, employees no longer need to worry about having files stolen, and you don’t have to worry about them performing redundant steps just to make sure their information is safe.
All you need to do is trust the file-sharing solution to get your information quickly and reliably from one place to another. Even if you have confidential documents that need to be signed, you can use the file-sharing solution to help you. Your employees do not have to worry about navigating long email threads to figure out which version of the file is the most recent one, and you don’t have to worry about running into size limits when you try to attach documents to emails. You can use a secure, encrypted file transferring solution to help you.
5. A Robust and Updated Security Platform
Even though you may have an internal IT team that is responsible for managing all of your security protocols, how much time do you really want to spend managing all of this information? You probably have a lot to do on a daily basis, and you do not have time to keep up with the changes in the cybersecurity landscape.
If you decide to use a secure file transferring solution, you will get access to the latest security protocols, and you can trust that they will be updated regularly. Even though it can be frustrating to update software programs from time to time, these updates are important because they help you keep your company safe. If you are looking for a file transferring solution that updates itself regularly, you need to go with a secure, encrypted program.
6. No Data Migration Needed
With access to a secure file transferring solution, all of your storage locations will be tied together. Regardless of whether you have server stacks or a cloud account, you can use a secure file transfer end solution to make sure all of the information is in the right place.
If you have a bunch of information scattered in different locations, you may have to perform the same step multiple times to migrate that information from place to place. This can be frustrating and time-consuming, so you might be looking for another option. That is where a secure file transferring solution can help you. Thanks to data encryption, you can rest easy, knowing that all of your information is protected in one location. That way, you don’t have to worry about going through a data migration process every time you need to update something.
These are just a few of the biggest benefits of using a secure file transferring solution. You must make sure the program is properly encrypted, and you need to train your employees on how to use it. How do you select the right program to meet your needs?
How Do You Choose the Right Service To Help You?
Because there are so many choices, you might be wondering how you can choose the right secure file transferring service to help you manage your business. Some of the most important steps you need to take include:
1. The Security Measures
Of course, you need to take a look at the security measures the program has in place. You need to take a look at the encryption key to make sure it has the highest level of security possible. You also need to see how the program works if you have employees who need to access your information remotely. You must make sure the security protocols are strong enough to protect all of your confidential information both at rest and when it is being transmitted.
2. Regular Updates
You also need to find a secure, encrypted file transferring solution that will update itself regularly. These updates are important because they ensure all of your information is properly protected. If the program does not update itself regularly, you could leave yourself vulnerable to new viruses and malware that could be developed in the future. Always make sure there are updates rolled out for the program from time to time.
3. Granular Permissions
You should also try to find a secure file transferring solution that provides granular permissions. What this means is that you can control exactly which files every employee has access to. Even though you may believe your employees should have access to everything, that is not the best practice to follow. It does not indicate a lack of trust, but it is important for hedging your risk. If one of your employees has his or her login credentials stolen, you don’t want the hacker to have access to everything. Always make sure you have the opportunity to deploy granular permissions.
4. Ease of Use
You should always consider how easy the program is to use before you make a final decision about what program to go with. You may have found the best program available, but if nobody can figure out how to use it, it will not be of much use to you. Consider the technical capabilities of the people who will use the program. Then, make sure the program is relatively easy for them to use. That way, you can maximize the value of your investment.
Ultimately, these are just a few of the most important factors you need to think about if you are looking for a secure, encrypted file transferring solution for your business. If you want to make sure all of your confidential information is properly protected, it would be our pleasure to assist you.
Count on SmartFile to Protect Your Information With Secure, Encrypted File Transferring
If you are looking for the right program to protect your information, look no further than SmartFile. At SmartFile, we provide you with access to a straightforward program that will encrypt all of your information as you send it from place to place. We also update the program regularly to make sure it protects you against the latest viruses and malware. It is incredibly important for you to invest in the right security solution for your company, and it would be our pleasure to assist you. Contact us today to learn more about our services, and let us help you protect your most important information.