When choosing a secure file sharing system for your company, it’s important to understand all of your options.  Obviously, file security is going to be a top concern.  When it comes to protection, there are two main options: on-premise software and the cloud.  Let’s look at some things that you need to consider before making this decision.

Does your company/industry have any regulations that require you to keep your files on site?

This is the first question that you need to ask yourself.  If you are required to keep all of your company’s files on the premises, then an on-premise is what you need to keep files inside of your network and onsite.  A cloud solution would leave files outside of your network, and you will have less control of them.  This would violate any regulations that you might have.  Make sure that you have a good understanding of what you’re allowed to do.

How much do you trust your own network?

If you feel that you can keep everything behind your own network and be safe, then an on-premise appliance is something to consider.  You would be in control of your own security.  If you aren’t sure how secure your network would be against potential hacking, then the cloud is still a very safe option.  Find out if the IT department feels that they have a good enough handle of the network to control the security.  Most likely, they will be in charge of monitoring a majority of the activity.  Now, if they are busy and don’t have time for another project like this, then you should look into the cloud option.  This means that your cloud solution will handle all of your security and authorization.

Do you have your own storage?

A lot of companies have already purchased their own storage and are looking to utilize it without investing in more infrastructure.  With multiple installation options, the on-premise appliance can simply be an additive to your network and it can help you enhance secure file sharing. This allows you to keep all of your own storage, while using the software to help your company’s file sharing.

This is a big decision that you and your IT department should make together.  SmartFile is a leader in both on-premise and cloud enterprise file sharing.   Unlike other companies, we will take care of the maintenance for both options, including updates.  It’s just up to you to decide how you want to manage your files.

Did we miss anything regarding this discussion? If you have something to add or discuss, please leave in the comments below.

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About Thomas Budnik

I am the Marketing Intern at SmartFile. I manage all marketing aspects of the SmartFile brand, including social media, blogging, competitor research, and infographic creation.

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