Secure Document Management for Lawyers
Consumer-grade file sharing tools and email attachments put your practice at risk. Pretending that a statement of confidentiality will protect you is also misguided. Protect your practice and clients with SmartFile.
Secure End-to-End Encryption
All files are secured in-transit with no less than 128-bit encryption and stored at rest using AES 256-bit encryption.
File Versioning
We can track multiple versions of contracts, proposals, reports, images and other documents. Ensure the original copy stays in-tact.
Analyze and Export Activity
SmartFile's audit and visual tools help you monitor user and file access to identify irregularities and outlying events.
Automation Tools
Execute your information governance strategy without manual interaction. Setup workflows to keep files for 3 years and then auto-delete them.
Perform Due Diligence and Use SmartFile to Mitigate Risk
Managing documents with clients is hard. Email chains become unwieldy, sensitive data is sent via email attachments and excessive tweaks lead to file version confusion. SmartFile's here to help by providing secure document management and granular file and user permissions.
SmartFile also supports you by letting you send confidential documents to clients through various access methods (branded web portal, FTP, API and Outlook plugin). This ensures your client will send you files safely through SmartFile every time, regardless of their technical knowledge.
SmartFile Features for Law Firms
- Branded Upload Form for Clients
- Various Access Methods
- File Lifecycle Management
- Secure Email Attachment Alternative
- Granular User Roles and Permissions
- Multiple Deployment Options (On-Premise & Cloud)
A Secure Email Attachment Alternative
Want to send files to your client through email? It's as simple as copy + paste. Just copy the secure shared link into a new email and send it. You control access by setting link expiration dates, download limits and even passwords.
You need to allow clients to upload files securely, too. Instead of letting them send an insecure email attachment, let them use that same link you provided to your branded web portal to easily drag and drop files for encrypted file transfer to your SmartFile account.
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The biggest benefits of using SmartFile are cost effectiveness and dependability. We can meet our clients FTP needs keep our costs down and our uptime at 99.9%. SmartFile allows us to focus on what we do best.- Stephen Smith, Technology Director, Jet-Mail Inc