Considerations for File Sharing in Government Agencies

If you are looking for a way to efficiently transfer files across multiple government agencies, then you know security is one of the most important factors you need to consider. Even though you need to make sure you provide reliable access to certain pieces of information, you need to make sure you do not make that information vulnerable to theft or damage. What do you need to know about this process? Learn more about how SmartFile can help you.

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NonProfit Document Retention Policy 101

The Sarbanes-Oxley Act was signed into law nearly two decades ago after a series of infamous corporate fraud incidents. Yet this legislation, intended to govern for-profit entities, inherently affects not-for-profit entities as well.

One clause in particular guards against fraud by requiring all organizations (including nonprofits) to retain crucial organizational documents. These documents span from tax statements to meeting minutes.

New nonprofits who need a document retention policy may find the task overwhelming, especially if they don’t know where to start. This guide is designed to help nonprofits create an effective and efficient policy for their organization. Continue reading “NonProfit Document Retention Policy 101”

Managed File Transfer (MFT) for Businesses: The Benefits and Features

If you want to place your business in the best position possible to be successful, you need to invest in advanced solutions that can help you protect yourself against regulatory risks while also making lives easier for your clients and employees. One solution you may want to use is called managed file transfer. What is a managed file transfer, and why might it be helpful for your business? Take a look at a few important points below, and remember to rely on the comprehensive features provided by SmartFile. What do you need to know about a managed file transfer solution?

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How a File Sharing and Storing Solution Improves Compliance

Today, it is more important than ever for businesses to think carefully about how they are managing file sharing and storage. The landscape has changed significantly throughout multiple industries, meaning that companies need to keep a closer eye on how their file sharing and storage processes are being managed because this will have a major impact on their ability to remain in compliance with the latest rules and regulations. Because more people are working from home, businesses need to rely on firm file sharing and storage mechanisms to protect the confidential information of the company, their employees, and their clients.

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Breaking down Data Silos with SmartFile

If you want to run a successful business today, you need to make sure your business does not suffer from data silos. There are a lot of companies that actually suffer from data silos—many of them might not even realize it! A data silo can disconnect your departments, leave your employees confused, and make it longer for you to report necessary information. 

What is a data silo, and how can you prevent it from developing at your company? It is important to take advantage of all available resources, including SmartFile, to prevent data silos from leaving your company confused and disjointed.

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Failover, Redundancy, and Availability

Whatever type of business you own or manage, in today’s digital age, you are only as reliable as your data and your digital reliability. If you operate an e-commerce website, you can’t have your website going down over the weekend when no one is in the office to troubleshoot (or possibly even notice) the issue. If you rely on data to run your business—and who doesn’t—you want to know that the information you need will be available to you when you need it, whether that’s tomorrow, next year, or in 10 years. 

You also need to know that your data is stored in a secure location away from unauthorized users. Collectively, this means that you need more than just a computer server and network. You need systems in place that will ensure that you’ll never be without your system and data. That’s where failover, redundancy, and availability come into play.

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Virtual File Cabinet: Document Management Systems for Insurance Companies

Insurance companies handle vast amounts of personal data, and they can be held liable for any compromise of that data. While adequately protecting data must include a multi-pronged strategy that includes user education, information technology (IT) oversight, and constant vigilance, the strategy must also have a secure filesharing system at its core.

Three Risks Presented by File Sharing Within the Insurance Industry

While insurance companies need a way to store their files securely, simply storing documents isn’t enough (although it is often challenging on its own). Insurers also need a way to share files safely—and the need for secure file sharing is only increasing as the healthcare industry trends toward being more remote.

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Guide to Remote Work Communication

Remote work is here to stay. Even if your organization won’t ever be a fully remote team, you can bet that you’ll run into remote or hybrid working environments every once in a while.

Remote work is here to stay. Even if your organization won’t ever be a fully remote team, you can bet that you’ll run into remote or hybrid working environments every once in a while. And for those who are working remotely, you’ve likely noticed one of the biggest roadblocks to efficient work is communication.

SmartFile is here to help! We’ve put together some best practices for remote work communication. Check out the guide below for information on communication styles, policies, and the tech stack to support them.

What is Secure File Management? The 5 Features You Need

Businesses seek out enterprise-level file management platforms for many reasons. One is ease-of-use in sharing files, another is to have a unified place for server and cloud storage, and yet another is to have a backup option in case of disaster.

But most importantly, businesses look for file management platforms because they offer a secure solution for the sensitive data that comes and goes from their organizations every day.

How is it these platforms keep data and files secure?

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