File-Sharing Considerations for Hybrid/Remote Work

Today, there are more people working from home than ever before. Even though it is true that remote work has been growing during the past several years, it has expanded exponentially during the past two years. Now, people almost expect that they will work from home in the future, and it will be very difficult for a company to attract talented employees if they do not give them the option to work from home. There are a lot of advantages that come from working from home. For employees, some of the top benefits include:

  • They do not need to spend as much money on gas driving to and from work.
  • They can spend more time with their family members and friends because they do not need to worry about sitting in traffic.
  • Employees have the opportunity to apply to a wide variety of companies if they do not need to worry about being limited by geography.
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Benefits of a Scalable File Exchange Platform

Are you looking for a way to make it easier for your employees to do their jobs without sacrificing your internal information security? If so, you need to invest in a scalable file-sharing solution. File exchanges are becoming more critical due to many people working remotely

With so many people working from home, it is important for organizations to have measures in place to reduce the risk of their information being stolen. Even though you can eliminate the risk of hackers by taking everything offline, your business would grind to a halt. Therefore, you need to find a way to protect your files even as they are exchanged from computer to computer. That’s where a scalable file exchange solution can be helpful. What are some of the top benefits of this type of solution? Keep reading to find out!

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6 Tools to Help You Manage Geographically Dispersed Teams

Geographically dispersed teams provide unique challenges for businesses. Though remote working opportunities have become more popular, it’s also created additional challenges. How does your team collaborate? How do you manage a remote employee? How can you securely share files with team members located in the field or halfway around the world?

Managing a geographically dispersed team isn’t easy, but it’s not impossible, even for small businesses. You need to focus on a few key aspects to ensure your business moves smoothly:

  • Communication
  • Data accessibility and security
  • Project management

There are tools out there that can help you manage your geographically dispersed teams. Here are just a few:

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File Sharing for the Healthcare Industry

If you work in the healthcare field, you understand just how important it is to protect the information of your patients. Today, there are a lot of hospitals and medical systems that would not survive without access to the internet. Medicine is a team sport, so there are more people involved in the care of patients than ever before. Even though it is essential for you to make sure you can get information from the rest of your treatment team easily, it is also vital for you to make sure that you protect that information.

That is why you need to think about your file-sharing solution. There are several important points you need to keep in mind as you look for the right program, so make sure you maximize the efficiency of your team while also protecting the confidential information of your patients and clients.

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What is Server Consolidation and Why Should You Do It?

Server Consolidation is a popular way for many companies to make more efficient use of hardware and resources. It’s a terrific way for IT to save their budget, especially considering that so few servers are used to their full capacity. Have you ever considered that you may be wasting space and resources by using servers that aren’t running at a high enough capacity to justify the investment? It doesn’t have to be this way. 

Consider server consolidation instead of having a server that runs at 15-20% capacity and racking up unnecessary costs. Server consolidation is a popular option that more and more companies have adopted, as it maximizes the effective use of server resources and decreases the number of servers required by a company.

In this article, you’ll be able to answer the question, “what is server consolidation?” and understand why it’s an important project to implement in your business.

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File Sharing and Security in Government Organizations

If you work in a government organization, you understand that you are facing threats from all directions at a pace that has yet to ever been seen before. Just as you have worked hard to keep your information secure, there are undoubtedly large numbers of hackers who are working just as hard to get around your security protocols. That is why you need to think carefully about how you share your files with other people.

Even though your files are probably safe on your servers and network, you might not have the same type of security protection when you send your files from place to place. That is why you need to make sure you follow all the best practices necessary when you transmit files. Take a look at a few of the most important points you need to keep in mind below and reach out to a professional with any questions or concerns.

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Hybrid File Management in Healthcare

If you work in the healthcare field, you understand that taking care of the private patient information on a daily basis is a major priority.

If you work in the healthcare field, you understand that taking care of the private patient information you come into contact with on a daily basis is a major priority. While this certainly means closing computers when you are not using them and shredding key documents when you are done with them, you also need to think about what happens when you share files with other people. 

That is where hybrid file management is critical. You need to rely on a comprehensive solution that can make it easy for you to share information with those who need it while also protecting the information from harm by reducing the chances of human error and keeping your information safe from hackers. Take a look at a few tips you need to follow to protect your files in the healthcare field.

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How File Sharing Decreases Human Error

Today, the vast majority of businesses rely on the internet to help them carry out their daily operations. If businesses do not have access to the internet, there is a good chance that their daily operations would grind to a halt. Because so many companies are heavily reliant on the internet, it should come as no surprise that hackers are working very hard to break into the sensitive data banks of companies. They can steal financial data, gather a tremendous amount of information about their customers and clients, and even use this information to blackmail the company into paying out even more money.

So, how do hackers break into these sensitive databases? Mainly, they get in through human error. While the company might have a strong cybersecurity team behind it, these security measures are only as strong as the weakest link. That’s why it’s so important to take a closer look at human error, how it leads to cybersecurity issues, and what can be done to reduce human error through professional file-sharing services.

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The Advantages and Disadvantages of FTP Clients

On a few occasions I have been asked “Why do I need an FTP client?”. Here are some advantages and disadvantages to using an FTP client.

“Secure digital information is more important than ever.” It’s a statement nearly any company that uses the internet has heard time and time again. Today, we enjoy numerous options when it comes to file security. Some transfer options offer outstanding speed and technological advances, while others are tried and true. At SmartFile, we’re here to make choosing a transfer method much more manageable. Although FTPs have been the standard in the past, they aren’t the only way of getting your files where they need to go. Learn more about the advantages and disadvantages of FTP clients. 

What Is FTP?

FTP, or file transfer protocol, is a method of transferring files to different computers using the internet. When FTP was developed in the 1970s, it was a revolutionary technology, allowing quick and easy file transfers. But even though FTP hosting has advanced over the years, it hasn’t always been known as the most secure file transfer method. 

Get the Facts About FTP Clients 

At SmartFile, we’re always ready to listen to your questions. Our team members are often asked, “Why do I need an FTP client?” and “Why can’t I do everything with my FTP site?” While the SmartFile application offers top-notch browser access, some situations are best handled with an FTP client. Before you make any decisions about file transferring, here’s what you need to know about FTP clients: 

Advantages of FTP Clients

Over the years, we’ve worked with countless companies that have benefitted from an FTP client. In fact, we can even help users across your organization connect to the proper files. Here are just a few advantages of this time-tested transfer method: 

  • Allows the transfer of multiple files and directories
  • Ability to resume a transfer if the connection is lost
  • Ability put items into a queue to be uploaded or downloaded
  • Allows you to schedule transfers
  • No size limitation on single transfers (browsers only allow up to 2 GB)
  • Scripting capabilities through command line
  • Synchronizing utility
  • Faster transfers then HTTP
  • Supported on almost all hosts (per Randy Downs at Downs Consulting Services)

Disadvantages of FTP Clients

While FTP clients make file transfers as easy as a few clicks, they are not without their drawbacks. As you search for safe online file sharing methods, be sure to take these disadvantages into account: 

  • Usernames, passwords, and files are sent in clear text
  • Filtering active FTP connections is difficult on your local machine (passive is preferred)
  • Servers can be spoofed to send data to a port on the wrong computer
  • Difficult to script jobs
  • TLS 1.2 not always supported over https (use cURL instead) (per Steve Silberberg at Fitpacking)
  • Easy for inexperienced users to wipe out work (per Sam Williamson at Aims Media Glasgow)
  • Inconsistency/inability to track what has been uploaded on the remote system (per John Chapin at Capital Technology Services)

Enjoy the Advantages with Fewer Disadvantages

Clearly, FTP clients aren’t perfect. But you can use clients and the FTP site hand-in-hand depending on your specific needs. With the help of the SmartFile team, you can have it all! We’ll set you up with secure usernames and passwords, activity alerts, audit trails, and much more to enhance file security. Our FTP solutions give you many more tools on top of FTP, such as custom branding, web access, network storage mapping, compliance record logs, and custom user roles. If you’d like to use an on-premises appliance, you can gain even more from your FTP–learn more about our all-in-one on-prem appliance.

If your FTP server doesn’t need to sit behind your firewall, try SmartFile for free. You can use your FTP client to access data while getting a full audit history of your user and file interactions.

file sharing for banks

All-In-One File Management With FTP Advantages

Do you need the advantages created by your FTP client along with other access methods like your browser, mounted drives, Outlook and even through an API? Then try SmartFile free for 14-days, no credit card or installation required!

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