Benefits of a Scalable File Exchange Platform

What if we told you that there’s a simple solution that makes it easier for your employees to work without sacrificing your internal information security? Well, there is. To satisfy these needs, you must invest in a scalable file-sharing solution. File exchanges are becoming deeply critical, especially due to the rise of remote work in recent years.

With more folks working from home, it is important for organizations to have measures in place to reduce the risk of their information being stolen. Even though you can eliminate the risk of hackers by taking everything offline, your business would grind to a halt. To keep your operations moving, you need to find a way to protect your files even as they are exchanged from computer to computer. That’s where a scalable file exchange solution can be helpful. What are some of the top benefits of this type of solution? Keep reading to find out!

The Top Benefits of a Scalable File Exchange Solution

As your business grows, you’ll need your file solutions to grow too. Some of the top benefits of a scalable file exchange solution include:

1. Maximizing Your Security

One of the biggest benefits of going with a scalable file exchange solution is that you can maximize your security. Although you work hard to protect your business against threats, hackers are still working hard to get around your cybersecurity measures. What’s most appealing about a scalable file exchange solution is that it will grow as you grow. In short, you do not need to sacrifice your security just because your needs increase.

Search for a file exchange platform that provides you with updates when required so you don’t have to worry about your program going obsolete. As long as you keep the platform updated, you can protect your information and reduce your chances of a cybercriminal stealing your information.

2. Saving Money

Another major benefit of a scalable file exchange solution is that you can save a significant amount of money. Think about it, when you’re looking for the least expensive solution right now, how long will that solution function in the long run? It’s only a matter of time before you need to get a new software program—which means you will have to spend more money, yet again.

When you decide to go with a scalable file exchange solution, this is no longer a concern. Prioritize one program that works well for your business and increase your use as your needs grow, so you won’t need to worry about replacing it with another program in the future. Avoid swapping your programs as often, and you will see your return on investment down the road. 

3. Reducing High Software Program Turnover

Speaking of swapping out your programs, this is something you’ll want to avoid. Constantly training your employees on new programs is time-consuming. If you do not choose a scalable file exchange solution, you will have to get a new program when your needs increase. This means that you not only need to spend money on that program, but you also need to train your employees on how to use that program.

How long do you think it will take for your employees to learn how to use a new program? Do you have employees that are not technologically savvy? If so, it will probably take you a long time to teach them how to use a new file exchange program. If you want to reduce the amount of time you spend training your employees on how to use a new program, you should choose a scalable solution that will grow alongside your business.

4. Saving Time

When you go with a scalable file exchange solution, your employees will be able to transmit files quickly from place to place. Some of the problems with an outdated, smaller program include the following:

  • You might not have access to automation features that can make the process easier.
  • The program might not be able to handle multiple files simultaneously.
  • Your employees may have to go through a different process to transmit different types of files.
  • The security measures might not be as robust, making it more complicated for your employees to do their jobs.

You can avoid many of these issues if you work with a scalable file exchange solution. For example, a program like SmartFile comes with a wide variety of advanced features that can help you save time when sending files from place to place. Your time is valuable, and you need to get the most out of it by choosing a scalable file exchange solution.

5. Increasing Employee Satisfaction

When you find employees who excel at their jobs, you obviously want them to stick around as long as possible. If you go with a scalable file exchange solution, you can increase employee satisfaction. Some of the reasons why your employees will be more satisfied with a scalable solution include:

  • The program will work quickly, meaning they will not have to wait forever to get something done.
  • Your employees will not have to worry about learning how to use multiple programs, which simplifies their job. Plus, the platform is user-friendly
  • A scalable file exchange solution makes it easier for your employees to work together, which will foster teamwork in the workplace. This will also increase employee satisfaction.

6. Preserving Your Bandwidth

Even though you might be able to find file exchange programs that can technically do the job, you want to save as much bandwidth as possible. If your file exchange solution is taking up all of your bandwidth, it will soak up resources from other areas of your company, making it more difficult for your employees to do their jobs in a timely manner.

The benefit of scalable file exchange solutions is that they are specifically designed to help you do the job with as little bandwidth as possible. You should not need to choose between exchanging your files and the other aspects of your company. If you find a scalable file exchange solution, you can preserve bandwidth for other parts of your company, helping you meet the needs of your customers and clients.

7. Managing a Wide Variety of Files

Finally, a scalable file exchange solution can also manage a wide variety of files. Think about all the files that you transmit from point A to point B on a regular basis. Some of the most common files that are shared include:

  • Word documents, which might have multiple people working on them at the same time.
  • Images, graphs, and diagrams for a wide variety of projects.
  • Recordings of video conferences and meetings that some people might not have been able to attend.
  • Videos that team members send back and forth that will eventually be sent to clients.

Not every file exchange program is capable of handling these files at once, but you’ll need to find a platform that can if you plan on growing your business. That is why you need to go with a reliable program, like SmartFile, that is built for rapid growth.

SmartFile is Your Solution to Scalable File Exchange Platforms

Clearly, it is crucial to select a scalable file exchange solution if you want to make it easier for your employees to do their jobs while also prioritizing the security of your business. That is where SmartFile can help you. Some of the top features of SmartFile include:

1. Prioritize Security with Granular User Permissions 

The first benefit to SmartFile is that you have access to granular user permissions. What this means is that you are in complete control of the individual files that users or groups have access to. Nobody at your company needs to have access to all files. You should only grant people access to the files they need to do their jobs. This doesn’t necessarily mean that you don’t trust them, but it is important for mitigating risk. If an employee has their credentials stolen, you do not want the cybercriminal to have access to all of your business information.

This is a scalable feature because you can change user permissions as your company grows. If you need to make more groups, credential sets, or sophisticated permissions as your company grows, SmartFile gives you the ability to do so.

2. Share Files and Folders With Internal and External Users

As your team grows, your employees will need to send more files to both internal and external users. It can be frustrating when your file exchange solution has a limit on the number of users you can reach at a single time or a limit on the size of the attachments you can send.

With SmartFile, this is not longer an issue you have to face. Your team will be able to exchange files both inside and outside the organization. You can also have one of your security professionals monitor and manage access points. That way, you don’t have to worry about clunky exchanges getting in the way of your daily operations.

3. Audit User Activity

If you want to run a successful company in the current environment, it is important for you to trust, but also verify. That is why you want to have access to a program that makes it easy for you to audit user activity. As your company grows, you will have more users to keep track of, and you need to use a program that can handle this.

With SmartFile, you can keep track of loads of important information, such as the location, IP address, and identity of your users. That way, you can monitor who is accessing what file, and you will know if unauthorized access is taking place.

4. Set Up Activity Notifications

If you want to be notified when specific files are accessed or when certain users engage in certain activities, we make it possible. There are a lot of programs that do not give you the ability to set up the specific notifications that you want. As your company gets bigger, your needs will increase. For example, if you are in the education field, you may want to be notified when certain student records are accessed.

With SmartFile, you are in total control of your files. You can receive the notifications you want to receive, and you can change your settings at any time. That way, you will always be able to stay on top of the most important information for the daily operations of your company.

Scale Up Your File Exchange With SmartFile

Ultimately, these are just a few of the major reasons you should consider SmartFile when looking for a secure file exchange solution. In this workplace climate, it’s essential that your team members have the ability to work well together—no matter where they are located. 

With a program like SmartFile, you make it easier for users to send information from place to place while also prioritizing the security of your company. There are numerous customizable features that you can adjust at any time. You also have access to unlimited user accounts, the latest encryption features, and a HIPAA compliance solution that will work well across all industries. 

If you want to learn more about how SmartFile can help you scale up to meet the needs of your growing company, contact us today to speak to a member of our team!

SmartFile is a business file mangement platform that gives you more control, compliance and security.